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We want to welcome the new Riverwalk residents to our Homeowners Association!

We look forward to getting to know you.

 

 

 



Minutes -
Riverwalk HOA Board Meeting -
August 14, 2012

The meeting was call to order @ 7:06pm @ the Clubhouse by Marti Cobb, President:

PRESENT: Marti Cobb, Stephanie Tapia, Leroy Johnson and Judie Sherrer.

SECRETARY REPORT:

Judie Sherrer – Motion was made and approved to waive the reading of May 22, 2012 minutes by Stephanee Tapia and 2 nd by Leroy Johnson.

TREASURER REPORT:

  • Leroy Johnson – Current HOA Balance as August 14, 2012 and total treasure report was read and distributed to included status of unpaid fees/dues.
  • Report of Electrical Lighting Damages (clock – 2 cylinders, electric, computer and DH Pace repair cost) was presented to board members.
  • Riverwalk HOA has submitted 3 incident reports to the insurance company within the last 5 years (6/24/2008, 01/14/2011 and 05/17/2012). Insurance company has increased our deductible amount as a result of these 3 reports.
  • A motion was made by Judie and 2 nd by Stephenee to accept and approved the reading of the treasure report as stated.

VICE -PRESIDENT REPORT:

Stephenee Tapia reports status on ACP – They are not upholding their contract (not vacuuming the pool, pool filters not being clean every 10 days). A folder with photos and emails correspondences was created to document all the discrepancies. The company was paid to provide services according to the contract and this has not been fulfilled. Recommendation was made to end their contract and the end of the 2012 pool season. Leroy recommended that we need to follow the requirements of the contract to terminate them (first, send a certified notice of non-performance notice; the company have 5 business days to remedy the stated violations of agreement. If the company fails to remedy the violation within the specified period, then we have the right to cancel the contract by sending ACP a written notice of cancellation within 10 days of ending the contract).

Stephanee motioned to terminate ACP at the end of the 2012 pool season. Judie 2 nd base on non-performance and not upholding their contract. Leroy agreed to terminate if we follow the contract, he votes no if we do not comply with the contract (notify ACP by certified mail instead of sending emails).

  • Status of repairs and replacements 2012 – 16 filters, 1 flow switch, 4 salt cells, lights in pool, replace pressure gauge, replace filter covers, repair ladder step and
  • Pool Algae - The pool need to be winterized at the end of 2012 or beginning of 2013 pool opening. Proper chemicals and scrubbing will clean all the algae out of the pool.
  • Preview for 2013 major expenses - 2 pumps replaced (need to be replace in 2013), umbrellas (need to be replace in 2013), pool deck, drain pool to acid wash it.
  • Maintenance Issues – trees on island at entrance need to be trimmed.
  • A motion was made by Leroy Johnson and 2 nd by Judie Sherrer to accept and approve the VP Report.

COVENANTS REPORT:

Bill Upton was not present to give a covenant compliance report.

  • Box truck on Phillips Mill – Need to be addressed by Bill.
  • Uncut yard on River Walk Drive – Need to be addressed by Bill
  • Uncut lots – Stephanee will contact Bank of America to notify them of cutting their lot on Riverwalk Drive and Wild Herrin Trail.
  • Bill needs to verify all lots (owned by bank, developer & homeowners) that are out of compliance with lots needing to be maintenance. Article 4, Section 6 says that a letter need to be sent out to the owners and they have 5 days to comply or they will be assessed a fine. Marti will create a template, have Bill to sign it and Judie will mail them out to lot owners.
  • Marti made recommendation that all vacant lots should be cut back 30 feet or to the tree line.

PRESIDENT REPORT:

Marti Cobb – Is suggesting to mail out the quarterly report instead of having a quarterly meeting.

  • A parliamentarian needs to be appointed at the next meeting with Homeowners.
  • Attorney – Hiring an attorney (how the HOA can get paid for lots that lot owners have not paid). Do we obtain a vote from the residents or using emergency funds to pay for the attorney and move forward? There was no quorum to vote.
  • Retention Ponds – We have 2 bids now to do the work.
  • 2013 Budget – Send proposals for upcoming year.
  • Welcome packets – Suggest we create a package to give to new residents moving in the community.
  • A motion was made by Stephanee Tapia and 2nd by Judie Sherrer accept and approve the President Report.

OLD BUSINESS:

How should we keep up with new residential sales/closings of properties is Riverwalk?

Neighborhood Watch is schedule Thursday, August 16th .

Meeting Adjourned 9:00pm –Motion made by Stephenee and second by Judie